By applying to participate in Narooma Oyster Festival you are agreeing to the following Terms & Conditions.

Full details of your site allocation, waste management and more will be included in your Stallholders Kit.

GENERAL

Payment & Refunds: All applications require upfront payment. If your application is unsuccessful, you will receive a full refund in April (more on this below).

Friday Night Service: A selected number of food vendors will be invited to operate during the Friday night service. To express your interest in this service, please select the option on the application form. We will contact you to discuss availability. If approved, you’ll receive a link to pay additional stall holder fees.

Cash: Narooma Oyster Festival is cashless. Ensure you can provide card facilities. You may accept cash at your discretion, but please note there are no ATMs on site and all Festival bars and venues are cashless.

No Pets Allowed: Pets are not permitted on the festival grounds.

Approved Products Only: You may only sell or promote products listed in your application or those approved by the Festival committee.

Ensure your site is staffed at all times: You are not permitted to roam the event site selling goods/handing out flyers or other promotional items.

Advertising: Distribution and visual representation (flyers, posters, signs, t-shirts) of activist/political material of any kind is strictly prohibited at this event. Failure to comply with these regulations could result in eviction from the event.

Balloons and single use plastic: Due to proximity of the festival site to the water, no balloons are to be handed out or used in any stall display.

Conduct: Please be kind and courteous to patrons, one another, festival staff, volunteers and contractors.

Site condition: Your site must be left clean and undamaged, with all infrastructure removed and waste placed in designated bins at the waste centre. Narooma Rocks may pass on any costs, fees or charges incurred in ensuring your site is left clean and tidy.

SITE SIZES:

Standard site size is 3m x 3m: This includes your entire setup, including all equipment and products.

Larger set-ups: If you wish to bring a van, truck, trailer, or your marquee is larger than 3m x 3m, you must apply for a second site to secure a 6m x 3m space.

Extra-Large Setups: For setups larger than 6m x 3m, additional space must be booked. This applies to stallholders with larger cold rooms, oversized trucks, or trailers. A limited number of these sites are available.

During the festival: If you do not fit within the site area you have paid for, you will be asked to leave.

Parking: Once you have set-up, all vehicles must be moved offsite to the designated parking area. Bump-in and bump-out times will be advised in your stall holder pack.

FEES & CHARGES

Power: Power is not included in the stall price. You can add power at the time of application, for a flat fee of $50 ex GST (regardless of your site size). 

Site size: Prices displayed are for one 3×3 site. Trucks and vans, larger stalls or those with cool rooms will require a larger site which can be selected in the application form and calculated at checkout. You must apply for a second site to secure a 6m x 3m space or a third site for a 3m x 9m site.

Friday Stall fees ex GST: 

Note, Friday evening service is by invitation only. You can express your interest in the stallholders application and will be contacted by the Festival team. If successful, you will be invoiced separately.

• Coffee vendor: 3mx3m $50, 3mx6m $100, 3mx9m $150
• Food vendor, 3mx3m $200, 3mx6m $400, 3mx9m $600 
• Power $50

Saturday site fees ex GST:

• Oyster Farmers and Oyster Farmer’s Alley: 3mx3m $300, 3mx6m $600, 3mx9m $900
• Coffee Vendor: 3x3m $150, 3mx6m $300, 3mx9m $450 
• Food Vendor: 3mx3m $300, 3mx6m $600, 3mx9m $900
• Market Vendor: 3mx3m $150, 3mx6m $300, 3mx9m $450
• Alcohol Vendor: 3x3m $450, 3mx6m $900, 3mx9m $1350 
• Charity Vendor: 3mx3m $0
• Power $50

POWER

Fees: Power is not included in the stall price. You can add power for a flat fee of $50 (regardless of your site size) in the application form.

Access: Late requests for power cannot be accommodated. If you have not booked and paid for a powered site, you will not be given access to power.

Equipment must be tagged: All powered equipment, including leads and power boards, must be tagged by a qualified electrician before arriving on site. Items without a valid tag will not be permitted for use.

Friday night: If you apply to trade as food vendor on Friday note, you will need power, or lights, to ensure you can trade until the close of the event and during bump out. There is a limited number of sites for Friday night and successful applicants will be notified.

INFRASTRUCTURE

Vacant sites: Site bookings are for a vacant site only. You are expected to bring your own marquee and all equipment. All infrastructure must fit within the site you have booked. If your stall does not fit within your site, you will be asked to leave.

Safety: It is a legal requirement for every stall holder to bring sufficient weights to secure your stall and marquee. As this is a coastal site with potential for strong winds, the Festival team will ask you to remove any infrastructure that is deemed to be unsafe. 

COMPLIANCE

Public Liability: You must provide a Public Liability Certificate of Currency with a minimum coverage of $20m at the time of application. able to produce proof on request during the festival.

Inspections: Inspections will be conducted by the Festival team, Eurobodalla Shire Council and any other relevant authorities to ensure we have a safe event that complies with legislation.  

Food and coffee vendors: You must appoint and notify us of your Food Safety Supervisor; and supply a Temporary Food Stall License and Food Business Notification Number.

Alcohol vendors: You must appoint and notify us of your Responsible Service of Alcohol (RSA) supervisor and staff, and supply a copy of your Liquor Licence. 

Alcohol vendors must also

• Display required signage
• Comply to conditions of their liquor licence.

The following drinks are prohibited:

• Drinks commonly referred to as shots, shooters, slammers, and/or bombs;
• Any drink containing more than 40% spirits or liqueur;
• Beer/cider and pre-mixed spirit beverages of alcohol by volume of more than 5%
• Wine or champagne in a pour more than 150ml (ie, no more than 1.5 standard drinks) or by the bottle.

Packaging: New bans will be introduced by the NSW Environmental Protection Agency on January 21, 2025. This includes integrated packaging such as plastic wrapped straws and spoons and builds on single-use plastics bans already in effect. Read more here.

Waste Management: You will be expected to keep your site clean and free of obstacles. Advice for stallholders, including access to the Festival’s Waste area, will be provided in the Stallholders Kit.

ACCESSIBILITY

Everyone benefits when we consider visible and invisible health conditions. People are great at managing challenges when they can find information:

• Keep the area in front of your stall clear of signage for easy access
• If you have a food truck or van, consider adding a trestle table in front to lower the counter for wheelchair users or those who have difficulty reaching up
• In signage, use large lettering (min 15cm) and a simple font like Arial. Use high contrast colours like black and white
• Publish your offering on your website or social media and tag #naroomaoysterfestival so people can learn about it in advance or before they queue.
• Help Festival staff to maintain clear pathways by keeping thoroughfares around you tidy and free of trip hazards.

BUMP-IN & BUMP-OUT

Friday:
Bump in 12pm – 3.30pm.
Set to trade by 4pm.
Bump out from 9pm.

Saturday:
Bump in 6.30am – 9.15am.
Set to trade by 9.30am.
Bump out from 4pm subject to site allocation.